How to Organize Teaching Stuff in Your Google Drive

Organize your Google Drive! First, select a set of letters to represent each of the broad areas you teach. Second, create a folder for each unit of study or standard in each of those areas. Third, color code them.

Ms. Sneed’s Google Drive Is a Hot Mess

Our favorite fourth grade teacher, Ms. Sneed clicked and clicked. Then she searched. Sighing deeply, she put her head in her hands. “Where is it?”

“Where is what?” Mr. Frank asked as he walked through her classroom door.

“I can’t find the geometry lesson I want to use tomorrow,” his teaching partner whined.

As he walked toward her computer, Mr. Frank recognized the problem right away. “OMG. Is that your Drive? You, my dear, need an organizational scheme.”

Ms Sneed shuddered. “Help! I really have no idea how to do it.”

First Step: Choose Abbreviations

Mr. Frank pulled out his Chromebook and opened his Drive. “Check this out,” he said.

Ms. Sneed shuddered again. “What? Yours is so neat – and pretty! Please show me how.”

Organize your Google Drive with abbreviations, specific titles, and color-coding.

Are you feeling “Pinspired”? Feel free to pin images from this post.

“Before you do anything else, decide on some abbreviations. Here you see that I’ve chosen L for literature. When you use a short abbreviation, all files for that subject stay together. Why? Because it’s alphabetical. Furthermore, you can find it more easily.”

“What about language?” asked Ms. Sneed. “It starts with “L” too.”

Mr. Frank scrolled down. “I chose LA for that subject. See how they’re all together?”

Ms. Sneed’s face brightened up. “I’m ready to do it! Show me how.”

Second Step: Create Folders

“See the plus button that says New? Click that.” Ms. Sneed followed his directions.

“Now click the first option in the dropdown menu: Folder.”

To create a folder in your Google Drive, click new and then folder.
Third Step: Color Code

Another box popped up. “I assume I give my folder a name,” Ms. Sneed said. “I’ll call it M – for math – Geometry.”

As she typed, Ms. Sneed asked another question. “But how do you get the pretty colors?”

“Easy. First, hit the CREATE button.” Mr. Frank pointed to the screen where the new folder had been created. “Now right click. See the option to change the color?”

Ms. Sneed grinned. “Pretty colors! You know what I always says, it’s the simple things in life that make a girl happy!” She chose a vibrant fuchsia from the bottom row.

To color code a folder in your Google Drive, right click to change color.

Organize Everything in Your Google Drive

Quickly, Ms. Sneed began to create additional math folders. “I’ll just pull some of these files into my new folders,” she said. As she dragged them in, her long, messy list of files shrank to something more manageable.

“Hey! Look!” Ms. Sneed cried. “I just found the file I need for tomorrow!”

Organize your Google Drive with color-coded folders. Select an abbreviation for each subject you teach. Then add specific content.

“For our next lesson,” Mr. Frank said, “I’ll teach you how to present your Google apps with Sites.” Ms. Sneed nodded and smiled. Then Mr. Frank slipped out as she happily continued her task. Soon, all of her files were stored in a neat column of color-coded files. Teacher feng shui.

Enjoy Teaching

Over the course of her career, Ms. Sneed realized that there were 6 steps to enjoy teaching. In order to survive, she had to organize, plan, and simplify. Then, to thrive, Ms. Sneed needed to learn, engage, and finally – dive in! Follow the Fabulous Teaching Adventures of Ms. Sneed and learn how you can enjoy teaching too.

Previous Post
Scaffolding Argumentative Writing: One- to Five-Paragraph Essays
Next Post
How to Get to Work on Time | 5 Tips for Being Punctual